Checklist for Healthcare Organizations to make ICD 10 Transition

With WHO’s insistence on healthcare institutions to make a transition from IDC 9 to ICD 10, popular healthcare organizations in USA have started organizing ICD 10 preparation programs for their employees.

Interestingly, a group of experts in Baltimore has drafted out a checklist for urology practitioners to review before moving to the new coding system. The key personalities who have worked behind introducing this checklist were Mark Painter (CEO of PRS Urology) and Jonathan Rubenstein (AUA Coding and Reimbursement committee member). It is said that the checklist could be used as a guideline for ICD 10 preparation. The major highlights of the checklist are discussed below for your reference.

Review ICD 9 and see how it differs from ICD 10

According to the team, a quick transition from ICD 9 to ICD 10 is impossible. Although there are huge differences between ICD 9 and ICD 10, both of them share some common aspects. If you have been following ICD 9 for quite some time now, review it thoroughly. Find out if you have been following the coding system wrongly. If you have been doing any mistakes with the ICD 9 coding systems, chances are high that you will continue to make the same mistakes even if you migrate to the new coding system.

Keep the systems ready

The new coding systems are more digitalized than ICD 9. Unless you have a sound system, you will end up creating more mess with ICD 10 than with ICD 9. Make sure that you have enough IT staffs to maintain the systems as well as the coding software applications. The devices and software applications used for electronic medical recording should be tested in advance.

Form a team with experienced staff

Make sure that a team with experienced staff is formed to oversee the ICD 10 preparation activities. There should be experts to oversee each of the departments involved in the new coding system. Most of the healthcare organizations have four different practice departments such as administration and finance department, billing and coding department, clinical department and IT department. All of them are impacted by the ICD 10 transition and therefore should be involved in the ICD 10 preparation. Moreover, during the transition period, all these departments need to be overseen by experts.

ICD 10 transition is a long process that requires extreme care, efforts, coordination and expertise. The healthcare organizations ought to realize this in advance before setting out for the transition.